Proposals Analyst

Role summary:

NTT DATA is seeking a detail-oriented and motivated Proposals Senior Analyst to support the development and delivery of client-facing proposals. In this role, you will assist pursuit teams by coordinating proposal activities, managing documentation, and ensuring timely and compliant submissions. You will work closely with sales teams and subject matter experts to manage and contribute to the creation of high-quality responses that align with client requirements and internal standards.

Responsibilities:

• Support proposal development activities for low to medium complex deals.
• Manage all aspects of proposal logistics, including setting up shared proposal sites, scheduling and leading status meetings, creating and distributing draft outlines of deliverable documents to pursuit teams, maintaining version control for documents on shared sites, ensure consistent document formatting, and preparing deliverables for final submission.
• Ensure a clear bid calendar / proposal development plan is established and maintained, with ownership of each deliverable assigned and all team members fully aware of their responsibilities and deadlines.
• Raise red flags with management when due dates or customer requirements are not being met or followed by the pursuit team to ensure timely delivery of compliant and professionally produced proposals.
• Perform detailed review of the RFx with a focus on client requirements and populate the first draft of the response documents leveraging contents from the document repository to share it with the pursuit team.
• Work with cross-functional team members involved in the pursuit such as from Sales, Solution, Consulting, Delivery, Legal, HR, and Finance.
• Collaborate with Editors and Graphic Designers to produce high-quality responses and visuals that align with internal brand guidelines.
• Ensure the deliverable documents created and maintained are as per the internal guidelines aligning with the client requirements.

• Create proposal/presentation material by working with Technical SMEs, Finance, Legal, and the sales lead to organize and lay out the presentation of the proposal for the orals.
• Adding/creating best-in-class content to the Content Library.

Requirements and skills:

• 3-5 years of experience in Bid/Proposal Management
• Undergraduate degree or equivalent combination of education and work experience.
• Intermediate analytical and project management skills.
• Strong organizational and time management skills with attention to detail.
• Strong verbal and written communication skills for proposal authoring.
• Familiarity with Microsoft Office tools and collaboration platforms.
• Ability to work collaboratively in a deadline-driven environment.
• Willingness to learn and grow within a structured proposal management framework.

Good to have

• Familiarity with proposal collaboration tools (e.g., SharePoint, MS Teams).
• Experience supporting proposal formatting, version control, or compliance checks.
• Awareness of branding and visual standards in document preparation.
• Proposal management certifications (e.g., APMP Foundation).
• Working knowledge of Gen AI tools