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Manager - Procurement

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Date: Sep 10, 2022

Location: Gurgaon, HR, IN

Company: NTT DATA Services

Job Description

Domain: Procurement

Category: IT

Years of Experience: 8-9 Years

Grade: 9

 

Role and Responsibilities:

Inventory Coordinator Responsibilities:

Meeting supply chain objectives

Managing inventory and filing systems.

Performing complete inventory checks of all stock and supplies regularly.

Communicates with suppliers to resolve problems that may arise regarding delivery, quality, price, or conditions of sale.

Assessing and improving flows of supplies through companies.

Ensuring all documentation related to inventory flows is complete, accurate and filed correctly.

Identifying, analyzing and addressing gaps in inventory processes.

Reporting to management.

Supplier Management & Procurement

Create requisition, purchase orders and place orders with OEMs.

Sourcing and quoting of PC related equipment.

Manage end to end procurement Lifecyle from placing order till delivery and invoicing as per agreed payment terms with the clients.

Work with Accounts payable team with payment processing, review invoices for accuracy to bill as per agreed services.

Manage Catalog and Non-standard Catalog and maintain pricing file for accuracy of billing the client.

Planning and Forecasting

Organizing and import data from supplier to internal tools on delivery times, invoices, and quantity of supplies.

Working with internal teams to develop and fine tune future purchasing plans and potential relationships with vendors

Perform Inventory planning, published forecasted numbers.

Order Management

Receive Client orders from ServiceNow (SNOW)

Update tickets with order status

Resolve problems with the order directly with the client

Direct order fuflillment from existing inventory or with a new purchase order

Communicate directly with the client to answer questions and resolve problems

Support billing to the client based on PO’s processed and orders fulfilled

Stakeholder Engagement

Lead daily/weekly inventory reviews with clients.

Lead daily/weekly calls with OEMs and 3rd party vendor (lessor).

Building and sustaining effective communications with all stakeholders towards the goal of maximizing the client experience.

Miscellaneous

Being up to date with changing regulatory framework.

Interface with other departments to resolve issues related to supplies, reconciliation, etc

Build and maintain long-term relationships with critical suppliers

Prepare daily, weekly and monthly procurement reports

Analyse data and produce reports and statistics on spending and saving

Develop and implement continuous process improvements and operational efficiencies.

Engagement with IT Developer on interval for enhancement project on existing tools leverage for procurement activities from use case, UAT test to deployment.

 

Requirement:

Bachelor’s Degree (must), should hold 8-9 years relevant procurement experience with Vendor management Operations esp. Indirect procurement in B2B

Proven experience managing supply chain operations

Strong understanding of procurement and negotiation techniques

Strong negotiation and conflict resolution skills

Multi-tasking and time-management skills, with the ability to prioritize tasks.

Good knowledge of supplier or third party sourcing software

Compare proposals for price and specifications

Experience with SAP Ariba Platform, Service Now and working in a managed services environment

Experience working with international clients, with excellent communication & analytical skills with emphasis on client management, including handling challenging situations and conflict resolutions.

Excellent interpersonal and relationship management skills, with the ability to work collaboratively with internal and external teams

Experience working with top PC manufacturers and/or suppliers (e.g. Dell, HP, Lenovo, global resellers/distributors) preferred

Direct client-facing experience (front office), preferred. 

 

Work Timings:

16:30 – 01:30 IST, Monday – Friday (AMERICAS)

 

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