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Administrative Operations Specialist

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Date: Mar 31, 2021

Location: Washington, DC, US

Company: NTT DATA Services

Req ID: 104592 

NTT DATA Services strives to hire exceptional, innovative and passionate individuals who want to grow with us. If you want to be part of an inclusive, adaptable, and forward-thinking organization, apply now.

We are currently seeking a Administrative Operations Specialist to join our team in Washington, District of Columbia (US-DC), United States (US).

Functional Responsibilities: Serves as one of a staff of Office Support Assistants and, as such, performs or assists with work, as assigned, from the following list of administrative/clerical specialties:
 - Correspondence, Files, and Reports: Drafts correspondence; ensures proper grammar and adherence to style requirements. Routes correspondence to the proper individual or responds directly, as assigned, and files copies in accordance with established procedures. Assist with FOIA requests for the Section.
- Facility Services, Property, and Supply Administration: Assists in the purchase of office supplies and equipment. Assists with office moves and setting up office space for new employees, including assignment and issuance of computers, telephones, cell phones, and office furniture. Assists with arranging telephone moves and repairs, as well as repairs of fax machines, copiers, and other equipment. Some experience in SCIF maintenance/management, specifically opening and closing the SCIF and escorting visitors in and out of the SCIF is a plus. 
 - Human Resources Administration: Assists or performs timekeeper duties, as assigned. Assists leave audits. Files and distributes copies of documents and forms in accordance with federal regulations, Department, and Office policies.
- Procurement and Contracting Administration: Assists with the processing and filing of contracts, purchase order requests, purchase card requests, and approval of forms.
- Special Projects: Assists in carrying out various special projects required in the Office, including PowerPoint presentations and assembling binders of documents.
- Training Administration: Receives training forms and records, routes to the appropriate party and files, as required.
- Travel Support: Provides advance travel paperwork to employees; assists in arranging travel, including transportation and accommodations. Assists with vouchering.
- Unit Reception, Telephone Support, and Notary Services: Escorts visitors and vendors to the office or refers to the proper individual, as appropriate; responds to telephone calls to the office and/or refers to the proper individual, as appropriate.


Required Qualifications:

  • Minimum of 10 years' experience providing program management support with Bachelor's degree or six years’ experience with Masters
  • ACTIVE SECRET CLEARANCE REQUIRED

Preferred Experience:

Experience in supporting travel of federal employees and expert in Federal Travel Regulations, 41 CFR 300-304
Ability to type in excess of 40 words per minute

Ability to utilize a computer for purposes of drafting and editing correspondence
Experience in maintaining office supplies and equipment inventories
Ability to develop, process, store, retrieve, handle, and dispose of official documents
Ability to deal effectively with individuals at all organizational levels

About NTT DATA Services

NTT DATA Services is a global business and IT services provider specializing in digital, cloud and automation across a comprehensive portfolio of consulting, applications, infrastructure and business process services. We are part of the NTT family of companies, a partner to 85 % of the Fortune 100.

NTT DATA Services is an equal opportunity employer and will consider all qualified applicants for employment without regard to race, gender, disability, age, veteran-status, sexual orientation, gender identity, or any other class protected by law.


Nearest Major Market: Washington DC

Job Segment: Program Manager, Clerical, Consulting, Administrative Assistant, Management, Administrative, Technology