Administrative Assistant Specialist

Req ID: 336718 

NTT DATA strives to hire exceptional, innovative and passionate individuals who want to grow with us. If you want to be part of an inclusive, adaptable, and forward-thinking organization, apply now.

We are currently seeking a Administrative Assistant Specialist to join our team in Bangalore, Karnātaka (IN-KA), India (IN).

Overview: The Personal Assistant will be a highly organized, proactive and resourceful person to provide comprehensive administrative and operational support to senior executives. This role requires exceptional multi-tasking skills, discretion, and the ability to anticipate needs in a fast paced, high growth environment. The ideal candidate will serve as a trusted gate-keeper and coordinator for a group of Senior Executives.

Job Responsibilities Include:

1. Executive Support & Coordination

• Manage and prioritize the executive’s calendar, scheduling meetings, travel, and events.
• Prepare meeting briefs and follow-up actions.

2. Travel Management

• Organize travel itineraries, visas, accommodations, and logistics.
• Plan and coordinate leadership team meetings and special events.

3. Administrative Excellence

• Maintain relevant files, documents, and records.
• Track deadlines, action items, and ensure timely follow-ups.
• Process expense reports and approvals.
• Assist with simple research, data gathering, and preparation of reports.

Qualifications & Skills

• Bachelor’s or Master’s degree preferred; relevant certifications a plus.
• 5+ years experience as a Personal Assistant, Executive Assistant, or similar role supporting senior leadership.
• Outstanding organizational and time-management skills.
• Strong written and verbal communication abilities in English.
• High proficiency in Microsoft Office Suite and virtual collaboration tools.
• Discretion in handling sensitive information.
• Ability to work independently and manage multiple priorities under pressure.

Key Attributes for Success

• Proactive: Anticipates needs before they arise. 
• Discreet: Maintains confidentiality and trust at all times.
• Adaptable: Thrives in changing priorities and fast-paced settings.
• Detail-Oriented: Notices what others might miss.
• Relationship Builder: Creates strong connections internally and externally.
• Be part of a dynamic, innovative organization driving digital transformation.

About NTT DATA

NTT DATA is a $30 billion trusted global innovator of business and technology services. We serve 75% of the Fortune Global 100 and are committed to helping clients innovate, optimize and transform for long term success. As a Global Top Employer, we have diverse experts in more than 50 countries and a robust partner ecosystem of established and start-up companies. Our services include business and technology consulting, data and artificial intelligence, industry solutions, as well as the development, implementation and management of applications, infrastructure and connectivity. We are one of the leading providers of digital and AI infrastructure in the world. NTT DATA is a part of NTT Group, which invests over $3.6 billion each year in R&D to help organizations and society move confidently and sustainably into the digital future. Visit us at us.nttdata.com

Whenever possible, we hire locally to NTT DATA offices or client sites. This ensures we can provide timely and effective support tailored to each client’s needs. While many positions offer remote or hybrid work options, these arrangements are subject to change based on client requirements. For employees near an NTT DATA office or client site, in-office attendance may be required for meetings or events, depending on business needs. At NTT DATA, we are committed to staying flexible and meeting the evolving needs of both our clients and employees. NTT DATA recruiters will never ask for payment or banking information and will only use @nttdata.com and @talent.nttdataservices.com email addresses. If you are requested to provide payment or disclose banking information, please submit a contact us form, https://us.nttdata.com/en/contact-us.

NTT DATA endeavors to make https://us.nttdata.com accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact us at https://us.nttdata.com/en/contact-us. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications. NTT DATA is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. For our EEO Policy Statement, please click here. If you'd like more information on your EEO rights under the law, please click here. For Pay Transparency information, please click here.