Project Program Management Specialist

Req ID: 396402 

NTT DATA strives to hire exceptional, innovative and passionate individuals who want to grow with us. If you want to be part of an inclusive, adaptable, and forward-thinking organization, apply now.

We are currently seeking a Project Program Management Specialist to join our team in Bangalore, Karnātaka (IN-KA), India (IN).

Candidate will be working in the UK/Second shift hours for this role.

The Role

Our requirement is for a PMO Analyst to join our existing team and be responsible for providing ongoing PMO support across a portfolio of projects.

This role will be based Offshore and work with several Delivery Managers or Lead Project Managers to monitor and control key areas of the project management methodology to support the delivery of various projects and programmes across the business.

The Opportunity

• Responsible for the management of project and resource setup tasks at an Account level per project in accordance with relevant order documents.
• Perform project accounting tasks (e.g. SAP timesheet management, forecast adjustments, invoicing, PO management, third party resource usage) and support project managers across ad hoc administrative requests
• Ensure all projects maintain an-up-to date resource plan and that this plan is accurately reflected in the relevant Finance, Resourcing and Project Management systems
• Ensure that any third parties assigned to projects are under contract and that their Purchase Orders correctly reflect their planned project allocation. 
• Collect, consolidate and analyse program and project data to support effective decision making
• Taking a pro-active approach to resolving problems, escalating concerns and leading status calls with senior stakeholders
• Develop excellent working relationships with all individuals within the team, whilst exerting and maintaining a strong level of authority with respect responsibilities within the PMO Analyst's remit

Key Responsibilities

Financial Reconciliation

• Liaise with Finance teams to obtain actual financial data associated with submitted timesheets.
• Reconcile reported project effort against financial data.
• Identify discrepancies between submitted hours and financial charges.
• Investigate missing labour costs and unallocated effort.
• Monitor the accuracy of  project costs versus forecast.
• Complete all month end activities to record all costs and revenue to stablish projects.
• Ensure revenue and project margins are not compromised.
• Track supplier costs against Purchase Order total.
• Produce financial reports and variance analyses.
• Support budget planning and forecasting activities.

Resource & Capacity Management

• Support portfolio resource planning and demand management in Kimble
• Assign named resources in Kimble

Project Hygiene

• Monitor the WIP for projects ensuring timely release of invoices
• Support the resolution of Aged Debts
• Obtain approval for projects subject to Working at Risks.

Stakeholder Management

• Build effective relationships with:
• Project Managers
• Programme Managers
• Resource Managers
• Finance Teams
• Contractors and Suppliers
• Delivery Leads

Knowledge & Experience

Essential

• Experience of working in a similar role, ideally with a Consulting and IT services organisation and / or the Telecoms, Insurance, Public Sector domain(s)
• Good working knowledge of project / programme management methodologies including both waterfall and agile
• Strong financial management experience in order to manage project costs, revenue, WIP and TCV data
• Strong analytical, interpretation and reporting skills are essential
• Good understanding and experience of project delivery and acceptance processes
• Excellent people skills, with an ability to work with a wide range of stakeholders across all levels of the business
• Advanced IT skills (including MS Excel, MS Office (more generally), MS Visio

Desirable

• Experience using:
• Clarity PPM
• Planview
• ServiceNow PPM
• Microsoft Project Online
• Jira
• SAP
• Oracle Financials
• Experience supporting project portfolios and resource management functions.
• Understanding of project governance and PMO practices.

Key Competencies

Technical

• Financial Actuals and forecasting and Revenue Recognition
• Financial reconciliation
• Reporting and analytics

• Microsoft Excel - Advance
• Power BI
• Process improvement

• Portfolio reporting
• Resource management and planning

Behavioural

• Precise attention to detail and accuracy
• Persistence and follow-through
• Strong organisational skills
• Problem solving

• Effective communication

• Strong analytical thinking
• Excellent stakeholder management
• Influencing and communication skills
• Continuous improvement mindset
• Problem-solving capability
• Ability to work independently

About NTT DATA

NTT DATA is a $30 billion business and technology services leader, serving 75% of the Fortune Global 100. We are committed to accelerating client success and positively impacting society through responsible innovation. We are one of the world's leading AI and digital infrastructure providers, with unmatched capabilities in enterprise-scale AI, cloud, security, connectivity, data centers and application services. our consulting and Industry solutions help organizations and society move confidently and sustainably into the digital future. As a Global Top Employer, we have experts in more than 50 countries. We also offer clients access to a robust ecosystem of innovation centers as well as established and start-up partners. NTT DATA is a part of NTT Group, which invests over $3 billion each year in R&D.

Whenever possible, we hire locally to NTT DATA offices or client sites. This ensures we can provide timely and effective support tailored to each client’s needs. While many positions offer remote or hybrid work options, these arrangements are subject to change based on client requirements. For employees near an NTT DATA office or client site, in-office attendance may be required for meetings or events, depending on business needs. At NTT DATA, we are committed to staying flexible and meeting the evolving needs of both our clients and employees. NTT DATA recruiters will never ask for payment or banking information and will only use @nttdata.com, @nttdatafed.com and @talent.nttdataservices.com email addresses. If you are requested to provide payment or disclose banking information, please submit a contact us form, https://us.nttdata.com/en/contact-us.

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