Executive Assistant

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Date: Feb 10, 2024

Location: McLean, VA, US

Company: NTT DATA Services

Req ID: 260593 

NTT DATA Services strives to hire exceptional, innovative and passionate individuals who want to grow with us. If you want to be part of an inclusive, adaptable, and forward-thinking organization, apply now.

We are currently seeking a Executive Assistant to join our team in McLean, Virginia (US-VA), United States (US).

In this role, you will support a Group President, Divisional President, and Senior Vice Presidents in McLean, Virginia, and other remote locations. You will be the one to perform clerical tasks, coordinating calendars, scheduling travel, booking, and preparing meeting rooms, setting meeting agendas, preparing reports, and setting the executives’ daily schedule. A keen understanding of business concepts is also very important.

 

NTT DATA Services strives to hire exceptional, innovative, and passionate individuals who want to grow with us. If you want to be part of an inclusive, adaptable, and forward-thinking organization, apply now.

 

Position's General Duties, Asks, Qualifications

In this role you will be responsible for:

  • Coordinating the executives’ daily schedule and deliverables.
  • Managing confidential documents with sensitive employee/account/client specific data on behalf of the executive(s).
  • Supporting the executive(s) during key meetings including the taking of notes and the follow-up of actions to be performed.
  • Organizing key internal and external meetings including preparation and distribution of meeting materials and booking and staging meeting rooms.
  • Proactively carry out administrative tasks in support of the executive(s) including, but not limited to, creation of presentations, creation of reports, correspondence and communications.
  • Reviewing outgoing materials and correspondence for internal consistency and conformance with company policies.
  • Managing and maintaining documentation for the executive(s) in various locations such as SharePoint and other directories.
  • Coordination of special projects and department activities.
  • Performing other administrative duties as required.

 

Requirements for this role include:

  • Ability to work from our McLean, VA location 100% beginning in January 2024
  • Exceptional customer service skills
  • Ability to coordinate with C Suite clients
  • Excellent organization and time management skills
  • Advanced working knowledge of Microsoft Office suite
  • High proficiency in creating PowerPoint presentations
  • Ability to manage calendars within Microsoft Outlook
  • Excellent writing, analytical and problem-solving skills
  • Ability to effectively respond to shifting and changing priorities of a complex nature

 

Preferences: 

  • Previous project management/coordination experience is strongly preferred

 

Basic Qualifications:

  • At least 5 years of experience as an Executive Assistant or similar role
  • Undergraduate degree in Business discipline or similar education and work experience

 

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About NTT DATA Services

NTT DATA Services is a recognized leader in IT and business services, including cloud, data and applications, headquartered in Texas. As part of NTT DATA, a $30 billion trusted global innovator with a combined global reach of over 80 countries, we help clients transform through business and technology consulting, industry and digital solutions, applications development and management, managed edge-to-cloud infrastructure services, BPO, systems integration and global data centers. We are committed to our clients’ long-term success. Visit nttdata.com or LinkedIn to learn more.

NTT DATA Services is an equal opportunity employer and considers all applicants without regarding to race, color, religion, citizenship, national origin, ancestry, age, sex, sexual orientation, gender identity, genetic information, physical or mental disability, veteran or marital status, or any other characteristic protected by law. We are committed to creating a diverse and inclusive environment for all employees. If you need assistance or an accommodation due to a disability, please inform your recruiter so that we may connect you with the appropriate team.


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